Choose Microsoft 365 or Google Workspace by testing the work your staff perform, the applications they depend on and the controls your business needs. Compare the relevant subscription tiers rather than treating every licence as equivalent.
Check compatibility
List spreadsheets, add-ins, business applications and shared document workflows before deciding. Test representative files and permissions.
Price the complete setup
Compare licensing tiers, storage, security features, device management, backup and migration, not just mailbox prices.
Practical decision guidance
Build a short pilot around real tasks: editing an important spreadsheet, sharing a folder externally, joining a meeting and opening a file on a mobile device. Test macros, add-ins, shared mailbox workflows and document formatting where these matter. Record user issues before approving a migration.
Applying this to your business
A finance team that relies on complex Excel workbooks may weigh desktop compatibility heavily. A distributed team collaborating mainly in browser documents may make a different choice. Both should assess access management, support, retention and recovery alongside usability.
Before you proceed
- List critical application dependencies.
- Pilot real files with a small group.
- Compare security and migration costs.
Discuss your business email and collaboration requirements with ITC Systems. Call 031 001 7028 or email [email protected].
Related service: https://itcsystems.co.za/cloud-services/
Related guide when published: https://itcsystems.co.za/blog/microsoft-365-security-south-africa/